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  • North Carolina Corporation Registration Package
North Carolina Corporation Registration Package
 
Unless otherwise mentioned, the quotation of U.S.  Corporation specifically refers that the Corporation registration is in accordance with the North Carolina Business Corporation Act.

Introduction

The basic package fee to register a Corporation in North Carolina is USD 1,300. This package fee includes Kaizen registration service fee, registered address in North Carolina and registered agent fee (for one year), a set of standard bylaws, and the registration fee collected by North Carolina Secretary of State.

To register a Corporation in North Carolina, the documents provided by you include the business name that plan to use, the maximum number of shares authorized by its board of directors and par value of the shares, identification (e.g. passport) and residence address proof (e.g. utility bill, bank statement, etc.) for each shareholder, director, and manager (and secretary, if requested) of the Corporation.

If neither the business name contains any restricted words, nor there is any special license requirement for certain business operation, the Corporation registration schedule is about 8 to 11 business days. You can also request expedited service. In this scenario, the most expedited service is to accomplish the registration within 24 hours of filing the order to government. (Extra service fee needed).


1. North CarolinaCorporation Registration Services and Fees
 

Our fees for handling the registration of a Corporation in North Carolina is USD1,300, including the following services:

(1) Checklist for the registration and archives
  (a)   Kaizen professional registration service fee;
(b)   Check name availability for the Corporation;
(c)   Pay registration filing fee to North Carolina Secretary of State
(d)   Standard Bylaws in North Carolina;  
(e)   Minutes of first meeting of Board of Directors
(f)   Compile Board Resolution for opening a business bank account, if requested;
(g)  Customize a corporate kit, including metal corporate seal, stock certificate, register of shareholder, register of director, and stock transfer ledger etc.
(2) Registered Address and Registered Agent for the first year
 

Kaizen will offer a registered address in North Carolina and arrange a registered agent service for the first year in compliance with the requirement of North Carolina Secretary of State.


Notes:
（1） Kaizen fees quoted above do not include any document delivery fee during the business registration process, if any.
（2） Kaizen fees quoted above exclude the taxes. If you request tax invoice, value-added tax at the prevailing rate may be charged and collected.

 

2. Other Relevant Services
 
(1) EIN application

To identify and levy taxes on the corporations, the Internal Revenue Service requires each entity to obtain an Employer Identification Number (EIN). EIN is applied from Internal Revenue Service (IRS), and takes around 3 weeks to process. Expedited service is not available. Kaizen service fee for EIN application is USD 300. Kaizen will notify you through Email once received the EIN from the tax authority.
(2) ITIN application

If the Corporation is required to apply the sales and use tax certificate of registration, or plan to open a business bank account in U.S., or the responsible person of the Corporation is required to file individual tax return, then the responsible person must apply Individual Taxpayer Identification Number (ITIN) from Internal Revenue Service (IRS). The processing time is about 6 to 8 weeks, and it may take up to 11 weeks during tax season (Jan - April). Expedited service is not available. Kaizen service fee for ITIN application is USD 1,000. Kaizen will notify you through Email once received the ITIN from the tax authority.
(3) Sales and use tax certificate of registration

If the Corporation intends to sell or lease tangible personal property at wholesale/retail, or offer taxable service, and has an office/warehouse or sales representatives in North Carolina, the Corporation is required to obtain a certificate of registration from North Carolina Department of Revenue. The process takes 5 to 10 business days. Expedited service is not available. Kaizen service fee for sales and use tax certificate application is USD 300. Kaizen will notify you through Email once received the certificate from the tax authority.

(4) State and local business license application

Generally, when the Corporation registered at North Carolina with registered address provided by Kaizen, there is no need to obtain state business license if the Corporation’s business doesn’t involve special industries, such as alcoholic beverage vendor and the Corporation will not hire employees or set up business office/warehouse at North Carolina.

If the Corporation engages in specific businesses in North Carolina and has employees or office/warehouse at North Carolina, the Corporation is required to obtain the state business license. please consult with Kaizen consultants whether local city/county business license is required and the application process.
(5)
 Federal business license application

The Corporation is not required to apply Federal Business License, unless the business activities are regulated by the federal authority. The regulated business activities include agriculture, alcoholic beverages, aviation, firearms, ammunition and explosives, fish and wildlife, commercial fisheries, maritime transportation, mining and drilling, nuclear energy, radio and television broadcasting, transportation and logistics. If needed, please consult with Kaizen consultants for details on the application process and fees as these depend on the business activity and the federal agency issuing the license.
(6) Open a business bank account in U.S.

The Corporation will meet the requirements to open a business bank account in U.S. after obtaining the EIN and ITIN. Kaizen consultants provide onsite assistance for the responsible person to open the business bank account. The service fee is USD 500. Please notice that the responsible person of the Corporation is required to be interviewed and sign related documents onsite under the witness of the banker. Kaizen only provide the onsite assistance for the responsible person in New York.
(7) Provide mailing address

Kaizen offers a New York address as your business mailing address. The mailing address can be used to receive letters from bank, government, and other related business letters for the Corporation, then Kaizen will forward these letters to you through email (by default) or mail (if necessary). The service fee is USD 500 per year, not includes delivery fees if you prefer receive documents by mail.
(8) Authentication

Kaizen provides the notary service for the formation documents, including authentication in North Carolina Secretary of State and Chinese Consulate General, and Certificate of Incumbency. If needed, please consult with Kaizen consultants for more details on the process and fees.

3. Payment Time and Method
 

Kaizen requires to collect the full-service fee before starting the registration process. Kaizen accepts cash, bank transfer and wire transfer, check, and PayPal. You are responsible for the service fee, if any. For example, Kaizen will charge an extra 5% for the transaction fee when PayPal method applied.


4. Fundamental Structure of a Corporation in North Carolina
 
 Minimum requirements for a Corporation registration in North Carolina:

(1)   At least one incorporator, can be a shareholder or officer;
(2)   At least one shareholder. The shareholder can be a legal entity or natural person, without nationality limitation;
(3)   At least one director. The director can be shareholder, officer (and secretary, if requested), but must be a natural person;
(4)   At least one officer, who must be a natural person;
(5)   The director or officer can sign legal documents on behalf of the corporation and record minutes of meetings;
(6)   The number of shares authorized to issue by board of directors and the par value;
(7)   The business address should be in North Carolina.

5. Registration Procedures of a Corporation in North Carolina
 

The registration procedures for a Corporation in North Carolina are listed as follows:

No.

Description

Time

(Business Days)

1

Kaizen was entrusted to handle the North Carolina Corporation registration; you should fill out the order form, “Due Diligence document”, and other documents (listed in Part 6), then E-mail the whole package to Kaizen. Meanwhile, Kaizen service fees should be paid at this point;

Your schedule

2

Kaizen will check the name availability at North Carolina registration office;

1

3

Kaizen will compile the required document, including the Article of Incorporation and a set of standard bylaws;

1

4

Kaizen will send the documents mentioned in (3) to you to review and confirm the accuracy;

1

5

Kaizen will submit the Articles of Incorporation to North Carolina registration’s office and pay the registration filing fee. The officer will review the document, and mail to Kaizen the sealed Articles of Incorporation with filing date and filing number within 8 to 11 business days, if approved;

8-11

6

After the registration, Kaizen will customize the corporate kit, such as order the metal corporate seal;

7

7

Kaizen will arrange to apply the EIN, if being engaged to do so;

14-21

8

Kaizen will undertake the Certificate of Incumbency or certified copy of registration document, if being engaged to do so;

TBD

9

After the above procedures are completed, Kaizen will deliver all the documents to you at the address designated.

1


Note:
(1) The number of days stated above are estimations and for reference only. In addition, they are estimated based on the assumption that no application for license or permit is required.
(2) For No. 5, if the expedited service is requested, the registration will be processed within 24 hours with extra expedited service fees USD 350.

6. Documents Required to Register a Corporation in North Carolina
  You should provide the following documents to Kaizen:
(1) Names of the proposed company. Please provide 2 to 3 preferred names in priority order;
(2) Passport copy and residential address proof (utility bill, phone bill, or bank statement, etc for the most recent 3 months) in respect of each shareholder, director, officer (and Secretary, if requested) of the Corporation. If the shareholder is a legal entity, please provide the entity’s registration document and registered address;
(3) The maximum number of shares authorized by its board of directors and the par value;
(4) The detailed description of the Corporation’s main business activities, such as the services intend to offer or products intend to sell, and location of potential customers/suppliers;
(5) Date of commencement of business;
(6) Number of Employees, if any;
(7) Duly completed “due diligence questionnaire” provided by Kaizen.

The identification and address proof, mentioned in (2), should be certified or notarized by Kaizen, local notary at the place of the shareholder and manager, lawyer, CPA, or bank manager.

7. Documents for You After the Registration
  After all the registration procedures, the following files will be mailed to you for their archives:

(1)

Articles of Incorporation sealed by North Carolina Secretary of State;

(2) Standard Bylaws in North Carolina;
(3) Corporate seal customized with the Corporation’s name;
(4) The minutes book, used to record shareholder list, register of directors, and stock transfer ledger, etc.;
(5) Minutes of first meeting of board of directors;
(6) 10 pieces of blank share certificate;
(7)
 EIN letter, if any;
(8)
 Certificate of Incumbency and certified copy of registration document, if any.


The above documents are also available for pick up in any Kaizen offices.


8. Annual Renewal
 

A Corporations in North Carolina should file an annual report each year. Kaizen service fee for the annual renewal is USD 900, including provision of registered office, registered agent and filing an annual report every year. We will send a renewal notice to you 2 months before the due date.


9.
 Other Compliance Services

A Corporation is also required to operate in compliance with the North Carolina Business Corporation Act. For example, keeping all the vouchers and receipts, filing income tax return, and file annual report, etc. Kaizen U.S. office is a professional CPA firm, offers complete compliance services and business support, such as bookkeeping, financial statement audit, filing tax return, making payroll, etc. Please consult with Kaizen consultants for more details.

Appendix: North Carolina Corporation Registration, Other Services and Annual Renewal

ITEM

DESCRIPTION

AMOUNT

(USD)

PROCESS TIME

(BUSINESS DAYS)

Registration Package

a

Kaizen professional registration service fee

1300

8-11

b

Check name availability

c

Registered address and registered agent for the first year

d

Pay registration filing fee to North Carolina Secretary of State

e

Standard Bylaws in North Carolina

f

Minutes of first meeting of Board of Directors

g

Compile board resolution for opening a business bank account, if requested

h

Customize a corporate kit

Other Relevant Services (Optional)

a

EIN application

300

15

b

ITIN application

1000

6-11 weeks

c

Sales and use tax certificate of registration

300

5-10

d

State and local business license application

Please consult with Kaizen consultants

Please consult with Kaizen consultants

e

Federal business license application

Please consult with Kaizen consultants

Please consult with Kaizen consultants

f

Open a business bank account in U.S.

500

1

g

Provide mailing address

500

1

h

Authentication for formation documents and certificate of incumbency

Please consult with Kaizen consultants

Please consult with Kaizen consultants

Annual Renewal

a

Provision of registered office

900

We will send a renewal notice to you 2 months before the due date.

b

Registered agent

c

File annual report


See also:
North Carolina Company Annual Renewal and Maintenance Guidelines
North Carolina Company Compliance Renewal and Maintenance Guidelines


If you wish to obtain more information or assistance, please visit the official website of Kaizen CPA Limited at www.kaizencpa.cn or contact us through the following and talk to our professionals:
Email: info@kaizencpa.com
Tel: +852 2341 1444 (Hong Kong); +86 755 8268 4480(Shenzhen); +86 21 6439 4114(Shanghai); +86 10 6210 1890(Beijing); +1 646 850 5888 (U.S.); +65 6438 0116 (Singapore)
Mobile : +852 5616 4140, +86 152 1943 4614
WhatsApp/ Line/ WeChat: +852 5616 4140
Skype: kaizencpa
Should you have any enquires about North Carolina Corporation Registration Package, please complete the form below and we will reply to you soon

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