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Legal Status of a China Representative Office

2023-08-08
  1. Non-Legal Entity

    Permanent Representative Offices (ROs, also known as Resident Representative Offices) registered in China are non-legal entity and therefore not considered to be separate and independent from the foreign enterprises. Chinese laws do not expressly provide that ROs should bear liabilities independently with their own assets (i.e. limited liability), ROs may be deemed to be part of the foreign enterprise. As a part of the foreign enterprise, the foreign enterprises should bear liabilities of the Permanent Representative Office with all its assets. It the assets of the RO are not sufficient to satisfy its liabilities, the foreign parent enterprise should be responsible for the liabilities of the Permanent Representative Office. However, it is not clear as to the extent of liabilities to be borne by the foreign enterprise if a Permanent Representative Office exercises its authority which exceeds its business scope.

    Moreover, a Permanent Representative Office will subject the foreign enterprise to the jurisdiction of PRC courts. According to Chinese laws, if a foreign enterprise establishes a Permanent Representative Office in China, the Chinese court in the location where the Permanent Representative Office is located has jurisdiction over the foreign enterprise in respect of disputes arising from contracts or other property rights. This is a significant issue which a foreign enterprise should consider before it decides to set up a Permanent Representative Office in China.

  2. Bilateral Judicial Assistance Treaties

    When a foreign company considers whether or not to establish a Permanent Representative Office in China, it should research whether or not there are bilateral judicial assistance treaties between the home county and China. Bilateral judicial assistance treaties provide for a basis enforcement of civil judgments. If there is a bilateral judicial assistance treaty between a foreign country and China, a civil judgment rendered by a Chinese court usually can be enforced in that foreign country. Otherwise, such civil judgments are difficult to be enforced in other countries in the absence of a bilateral judicial assistance treaty on the-enforcement of civil judgments.

    Currently, there is no bilateral judicial assistance treaty between China and the United States of America, it is very difficult for a PRC civil judgment to be enforced in the USA and vice versa. Therefore, jurisdiction is not an issue for American companies. However, enterprises located in countries that have bilateral judicial assistance treaties with China should consider the jurisdiction issue. In order to avoid this problem, the best way is to use a company located in a country that does not have a bilateral judicial assistance treaty with China.

  3. The Use of Shelf Company

    Foreign companies may consider setting up a shell company in a country that has a bilateral judicial assistance treaty with China for the purpose of registering the representative office. However, local approval authorities have their specific requirements for the qualification of foreign enterprises that apply for establishment of Permanent Representative Offices in respect of the amount of capital and how long the foreign enterprises have been in existence. The shelf company must meet these requirements before the application for registration will be approved.

Disclaimer

All information in this article is only for the purpose of information sharing, instead of professional suggestion. Kaizen will not assume any responsibility for loss or damage.

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Features of a China Representative Office

A Permanent Representative office of a foreign enterprise is a non-legal entity operating in China representing its parent company. A representative office is not allowed to engage itself in business activities, issue invoices on its own, signing sales or purchase contracts, or receiving income from services performed but may act as a liaison and promotion office for its parent company.

Scope of Business of a China Representative Office

The business scope of a Permanent Representative Office (RO, also known as Resident Representative Office) should be clearly stated in the application document prepared by the applying foreign enterprise. After approval by the relevant authority and registration with the AIC, the business scope will be stated in the Registration Certificate of the Permanent Representative Office (RO).

Legal Status of a China Representative Office

Permanent Representative Offices (ROs, also known as Resident Representative Offices) registered in China are non-legal entity and therefore not considered to be separate and independent from the foreign enterprises. Chinese laws do not expressly provide that ROs should bear liabilities independently with their own assets (i.e. limited liability), ROs may be deemed to be part of the foreign enterprise.

Chief Representative of a China Representative Office

The Chief Representative of a China Representative Office is the person who is responsible for the daily operation of the Representative Office (RO). However, Chinese laws do not clearly specify the limitation of the authorities of a Chief Representative or a Representative. In the absence of express statutory provisions, it is not clear whether or not documents signed by a Chief Representative