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- Hong Kong Company Maintenance and Compliance Guide (9) - Application and Renewal of Business Registration Certificate
2023-10-16Hong Kong Company Maintenance and Compliance Guide (9) - Application and Renewal of Business Registration Certificate
General Information
Under the provisions of Business Registration Ordinance (Cap. 310), every person carrying on any business* must register his business within one month of commencement. Failure on registration may result in fine and imprisonment.
* "Business" means any form of trade, commerce, craftsmanship, profession, calling or other activity carried on for the purpose of gain and also means a club.
Application for Business Registration
Business carried on by an individual or a partnership
A new business carried on by an individual or a partnership must be registered with the Business Registration Office within 1 month of its commencement. If a business is carried on by an individual, Form 1(a) should be completed and filed. While for a partnership, Form 1(c) should be completed and filed. These forms should be submitted together with photocopies of Hong Kong Identity Card or passport of the proprietor or all the partners.
If the sole proprietor (or all the partners in the case of a partnership) is not a Hong Kong resident, he (they) must appoint an agent, an individual that resides in Hong Kong, to act on his (their) behalf for the purposes of business registration. An appointment letter for the agent and a copy of the agent's Hong Kong Identity Card must be submitted together with the business registration application form. In the appointment letter, which should be signed by both the principal and the agent, full particulars of the agent must be stated, including his name, Hong Kong Identity Card number and residential address must be stated.
Business carried on by a limited company
Unlike sole proprietorship and partnership, business registration will be conducted automatically once application of limited company registration is submitted to Companies Registry. There is no need to submit the application for registration of limited company and business registration separately under this one-stop company and business registration service.
For an overseas company that is going to commence business in Hong Kong, it is necessary to register with Companies Registry within 1 month of its Hong Kong business commencement. Application should be submitted to Companies Registry for registering a Non–Hong Kong Company. Similar with registration of Hong Kong Limited Company, business registration will be proceeded in the one-stop service provided by the Companies Registry and Business Registration Department.
For opening a branch
A branch business must be registered with the Business Registration Office within one month of its commencement. In this case, Form 1(d) should be completed.
For recommencement of a business
To recommence a sole proprietorship or partnership business which has ceased previously, a new application for business registration must be made within one month of the recommencement.
Validity and Renewal of Business Registration Certificate
Validity of a Business Registration Certificate
Business Registration Certificates are normally valid for 1 year, but business operators may select for certificates that are valid for 3 years instead. Once confirmed, the selection will remain valid until such time as it is revoked in writing. For businesses with one or more branches, the selection will also be applicable to both the main business and all the branches, including old and new.
For a new limited company, selection should be made in the Notice to Business Registration Office (i.e. Form IRBR1) during registration. For business that is registered with 1 year business registration and would like to change, election for 3 year Business Registration Certificate should be submitted to the Business Registration Office by completing Form IRBR184. The election must be made at least one month before the expiry of current business registration certificate.
Renewal of Business Registration
For registered business, a business registration renewal demand note will be sent by the Business Registration Office approximately 1 month before the current Business Registration Certificate expires. Upon payment, the demand note will become a valid Business Registration Certificate. If demand not is not received, the company should inform the Commissioner in writing within 1 month of the current Business Registration Certificate’s expiry.
If you wish to renew business registration in person, the Business Registration Office should be approached directly. An issuance of duplicated demand note should be requested with the old Business Registration Certificate. If the business address has changed but the Business Registration Office is yet to be advised, you should also inform the Commissioner of the new address with submitting Form IRC3111A .
If you would like to renew the business registration by mail, a photocopy of the old Business Registration Certificate with a crossed cheque made payable to "The Government of the Hong Kong Special Administrative Region" should be sent to the Business Registration Office. A renewed Business Registration Certificate will be mailed to the business address soon afterwards. Same as renewing business registration in person, Form IRC3111A should be submitted for updating the address if there are changes.
Under the provisions of Business Registration Ordinance (Cap. 310), every person carrying on any business* must register his business within one month of commencement. Failure on registration may result in fine and imprisonment.
* "Business" means any form of trade, commerce, craftsmanship, profession, calling or other activity carried on for the purpose of gain and also means a club.
Application for Business Registration
Business carried on by an individual or a partnership
A new business carried on by an individual or a partnership must be registered with the Business Registration Office within 1 month of its commencement. If a business is carried on by an individual, Form 1(a) should be completed and filed. While for a partnership, Form 1(c) should be completed and filed. These forms should be submitted together with photocopies of Hong Kong Identity Card or passport of the proprietor or all the partners.
If the sole proprietor (or all the partners in the case of a partnership) is not a Hong Kong resident, he (they) must appoint an agent, an individual that resides in Hong Kong, to act on his (their) behalf for the purposes of business registration. An appointment letter for the agent and a copy of the agent's Hong Kong Identity Card must be submitted together with the business registration application form. In the appointment letter, which should be signed by both the principal and the agent, full particulars of the agent must be stated, including his name, Hong Kong Identity Card number and residential address must be stated.
Business carried on by a limited company
Unlike sole proprietorship and partnership, business registration will be conducted automatically once application of limited company registration is submitted to Companies Registry. There is no need to submit the application for registration of limited company and business registration separately under this one-stop company and business registration service.
For an overseas company that is going to commence business in Hong Kong, it is necessary to register with Companies Registry within 1 month of its Hong Kong business commencement. Application should be submitted to Companies Registry for registering a Non–Hong Kong Company. Similar with registration of Hong Kong Limited Company, business registration will be proceeded in the one-stop service provided by the Companies Registry and Business Registration Department.
For opening a branch
A branch business must be registered with the Business Registration Office within one month of its commencement. In this case, Form 1(d) should be completed.
For recommencement of a business
To recommence a sole proprietorship or partnership business which has ceased previously, a new application for business registration must be made within one month of the recommencement.
Validity and Renewal of Business Registration Certificate
Validity of a Business Registration Certificate
Business Registration Certificates are normally valid for 1 year, but business operators may select for certificates that are valid for 3 years instead. Once confirmed, the selection will remain valid until such time as it is revoked in writing. For businesses with one or more branches, the selection will also be applicable to both the main business and all the branches, including old and new.
For a new limited company, selection should be made in the Notice to Business Registration Office (i.e. Form IRBR1) during registration. For business that is registered with 1 year business registration and would like to change, election for 3 year Business Registration Certificate should be submitted to the Business Registration Office by completing Form IRBR184. The election must be made at least one month before the expiry of current business registration certificate.
Renewal of Business Registration
For registered business, a business registration renewal demand note will be sent by the Business Registration Office approximately 1 month before the current Business Registration Certificate expires. Upon payment, the demand note will become a valid Business Registration Certificate. If demand not is not received, the company should inform the Commissioner in writing within 1 month of the current Business Registration Certificate’s expiry.
If you wish to renew business registration in person, the Business Registration Office should be approached directly. An issuance of duplicated demand note should be requested with the old Business Registration Certificate. If the business address has changed but the Business Registration Office is yet to be advised, you should also inform the Commissioner of the new address with submitting Form IRC3111A .
If you would like to renew the business registration by mail, a photocopy of the old Business Registration Certificate with a crossed cheque made payable to "The Government of the Hong Kong Special Administrative Region" should be sent to the Business Registration Office. A renewed Business Registration Certificate will be mailed to the business address soon afterwards. Same as renewing business registration in person, Form IRC3111A should be submitted for updating the address if there are changes.
Business Registration Fee and Levy
Certificate with Date of Commencement from 1 April 2020
|
1-year Certificates |
Fee |
Levy |
Total |
|
Main Business |
$0 |
$250 |
$250 |
|
Branch Business |
$0 |
$250 |
$250 |
|
3-year Certificates |
Fee |
Levy |
Total |
|
Main Business |
$3,200 |
$750 |
$3,950 |
|
Branch Business |
$116 |
$750 |
$866 |
Certificate with Date of Commencement between 1 April 2017 and 31 March 2019
|
1-year Certificates |
Fee |
Levy |
Total |
|
$2,000 |
$250 |
$2,250 |
|
|
Branch Business |
$73 |
$250 |
$323 |
|
3-year Certificates |
Fee |
Levy |
Total |
|
Main Business |
$5,200 |
$750 |
$5,950 |
|
Branch Business |
$189 |
$750 |
$939 |
Certificate with Date of Commencement between 1 April 2016 and 31 March 2017
|
1-year Certificates |
Fee |
Levy |
Total |
|
Main Business |
$0 |
$250 |
$250 |
|
Branch Business |
$0 |
$250 |
$250 |
|
3-year Certificates |
Fee |
Levy |
Total |
|
Main Business |
$3,200 |
$750 |
$3,950 |
|
Branch Business |
$116 |
$750 |
$866 |
Certificate with Date of Commencement between 1 April 2014 and 31 March 2016
|
1-year Certificates |
Fee |
Levy |
Total |
|
Main Business |
$2,000 |
$250 |
$2,250 |
|
Branch Business |
$73 |
$250 |
$323 |
|
3-year Certificates |
Fee |
Levy |
Total |
|
Main Business |
$5,200 |
$750 |
$5,950 |
|
Branch Business |
$189 |
$750 |
$939 |
Disclaimer
All information in this article is only for the purpose of information sharing, instead of professional suggestion. Kaizen will not assume any responsibility for loss or damage.
WhatsApp/Line/Wechat: +852 5616 4140
All information in this article is only for the purpose of information sharing, instead of professional suggestion. Kaizen will not assume any responsibility for loss or damage.
WhatsApp/Line/Wechat: +852 5616 4140
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