Unless otherwise indicated, the private company mentioned anywhere in this quotation refers to a private company limited by shares incorporated in accordance with the Hong Kong Companies Ordinance (Chapter 622 of Hong Kong laws).

Summary

In accordance with the Hong Kong Companies Ordinance, every company incorporated in Hong Kong must have a company secretary who will perform a variety of tasks crucial to the smooth running of the company and ensure that the company’s statutory obligations are complied with.

A Hong Kong registered company is also required to maintain a registered office for the purpose of maintaining statutory records of the company and receipt of acknowledging government's correspondences.  The registered address must be a local physical address and cannot be a PO Box.

Our fees for providing the nominee company secretary are USD460 per annum. We will provide a local company to act as company secretary for client’s Hong Kong company and filing Annual Return when and as it falls due.

Our fees for providing registered office are USD360 per annum. Kaizen will provide a Hong Kong street address to be used as registered office and bank mailing address by client’s Hong Kong company. Kaizen will also forward client’s government and bank mails on a regular basis.

1.	Company Secretary
	(1)	Qualification for Company Secretary The Hong Kong Companies Ordinance requires that only the following persons are eligible to be appointed as Company Secretary of a Hong Kong private company: (a) Hong Kong ordinary resident over the age of 18; or (b) Hong Kong registered company; or (c) Company registered outside Hong Kong but has a place of business in Hong Kong.
	(2)	Our Nominee Company Secretary Services We provide a company secretarial service to ensure that these important statutory requirements are fulfilled, leaving the day to day running of the company to the directors. We ensure that all the company’s statutory requirements are met, including the filing of annual return (subject to the receipt of all requisite documents). In particular, our Nominee Company Secretary Services are limited to: (a) Acting as Company Secretary of your Hong Kong company; (b) Companies Registry (CR) Compliance Alert & Reminders (c) Preparation and filing of Annual Return (d) Keeping of statutory records
	(3)	Our Service Fee Our fee for providing a Hong Kong local resident or a local company to act as Company Secretary of your Hong Kong and providing the related services listed in Section (2) above is USD460 per annum. For dormant company, our fee for provision of nominee company secretary is USD230 per annum.

2.	Registered Office
	(1)	Requirement of Registered Office Under Section 92 (1) of the Hong Kong Companies Ordinance, every Hong Kong company must maintain a registered office in Hong Kong. The purpose of the registered office serves as place for maintaining statutory records of the company and receipt of acknowledging government's correspondences.  The registered address must be a local physical address and cannot be a PO Box.
	(2)	Our Registered Office Services Kaizen provides customized registered office service to clients who want to set up a company in Hong Kong but do not intend to have a physical office space in Hong Kong.  This service conforms to the definition of "Registered Address" under the Companies Ordinance, facilitates formation of Hong Kong companies for overseas clients, and helps clients to promote their identity and reduce the costs at the same time. Kaizen’s registered office services are detailed below: (a) Provide a Hong Kong street address as registered office address for company registration; (b) Process mails addressed to client’s company by either one of the following ways: (i) Kaizen will open, scan the paper mails received, and send the scanned copies to the client by email. The paper letters will be destroyed one month after the date indicated in the email. (ii) Kaizen will forward mails received to the address designated by client once a month. Actual postage will be charged separately. Kaizen will process mails with option (i) by default if no instruction has been received from client. If mails are to be scanned and forwarded immediately, a handling fee of USD10 per batch/time will be charged.
	(3)	Our Service Fee Our fee for providing a Hong Kong street address to be used as the registered office for your Hong Kong company and related services, as detailed in (2) above, are USD360 per annum. Postage or courier charges for mail forwarding will be billed separately. For dormant company, our fees are USD180 per annum only.

Download: Hong Kong Company Secretary and Registered Office Services[PDF]