Unless otherwise indicated, the private company mentioned anywhere in this quotation refers to a private company limited by shares formed and incorporated in UK in accordance with the United Kingdom Companies Act 2006.

When  a UK company needs to change directors, the UK company may appoint a new director or accept the resignation of the current director through a board resolution and notify the Companies House within 14 days of the approval of the change.

The fee for the change of directors of a UK company is £300 (limited to appointing a new director and accepting the resignation of an incumbent director). Our services contain all the information needed to compile and submit changes. Please refer to section 1 of this quotation for details.

For the purpose of change of director, client needs to provide a copy of the Certificate of Incorporation, a copy of the latest Confirmation Statement, a copy of the Articles of Association of the company and the information of the new director(s).

Normally, the process for change of director of a UK company can be completed within 2-3 working days. The time required for the change procedures shall be from the date on which the client provides all the required documents to the us. Please refer to Section 5 of this quotation for details.

If the incumbent directors refuse to resign from the board of directors, the members of company may consider to remove them by a special resolution. We will provide further information and quotation if require removing a director of a UK company.

1. Services and Fees for Change of Director
   
   Our fees for handling the change of director of a private company registered in UK is GBP300 including one appointment and one resignation. The fees quoted above cover the following services in particular:
   

   (1)	Answer all quires related to change of directors;
   (2)	Review Articles of Association of the subject company;
   (3)	Prepare Minutes of Directors’ Meeting/Written Resolution of Director, Letter of Resignation as Director and relevant form to Companies House;
   (4)	Arrange filing the relevant form to UK Companies House.

   
   Notes:
   

   (1)	The fees are limited to the appointment of one new director and the resignation of one current director at the same time, and if two or more directors are required to be appointed and resigned, quote will be provided separately;
   (2)	Delivery charge is not included, if any.

   
   
2. Optional Services
   
   Personal Code Registration
   
   
   Under the new legal requirement under the Economic Crime and Corporate Transparency Act 2023, any individual who is a director/member of a UK registered company, or a Significant control (PSCs) must verify their identity and obtain a unique “Personal Code” issued by Companies House. The Personal Code is personal to you, not to your company, and if you hold multiple directorships/ownerships you only need to verify once and then use the same code for each company. Our fee for applying for the Personal Code is GBP225, per person.
   
   
3. Payment Term and Payment Methods
   
   
   Upon receipt of your confirmation of engagement, we will issue and email our invoice together with detailed wiring instructions to you for your settlement. Please kindly mark our invoice number or account number in the message section of the remittance receipt and then send a copy of the same to us for our records. Because of the nature of services, we require full payment in advance. Also, once service is commenced, no service fee will be refunded except special cases.
   
   
   We currently accept Hong Kong Dollar check, cash or TT and credit card through PayPal only. If payment is settled through PayPal, extra 5% services fee will be charged.
   
   
4. Documents and Information needed to be Provided by Clients
   
   In order to enable us to prepare the documents for change of director, we need to have the following information and documents:
   

   (1)	Certificate of Incorporation;
   (2)	A copy of Articles of Association of the subject company;
   (3)	The latest Confirmation Statement;
   (4)	Documents for subsequent changes after the latest Confirmation Statement;
   (5)	Authentication code for Companies House login.
   (6)	A Copy of Passport and a recent address proof within 3 months of new director;
   (7)	Personal Code of new director.

   
   
   If Kaizen is acting as registered agent of your UK company, then you do not needs to provide the documents in item (1) to (5).
   
   
   Acceptable address proof can be a utility bill or bank statement. Information of director/shareholder (full name and full address), document type, document issuing date and name of issuing authority must be clearly stated. If the document is not written in English, you are required to provide an English translation document for reference and as supporting.
   
   
   The identification documents and address proof of shareholders and directors are subject to certify by Kaizen’s staff, notary offices, attorneys, accountants, or bank managers. You may visit any of our branches to complete the verification if needed.
   
   
5. Procedures and Time Frame for Change of Director
   
   Generally speaking, it takes about 2-3 working days to complete changing of directors after receiving all the required documents. Please refer to table below for details:
   

   Step	Description	Working Day(s)
   1	The Client shall provide all the required documents set out in Section 3 of this Quotation by e-mail, fax or post. The Client is required to pay for the service fee at the same time.	Client’s schedule
   2	Kaizen prepares the Minutes of Directors’ Meeting/Written Resolution of Director, Letter of Resignation as Director and relevant form to Companies House.	1
   3	Kaizen provides documents to client to arrange signature;	Client’s schedule
   4	Client deliver original signed documents to Kaizen;	2-3
   Total: 3-4 working days

   
   
6. Documents to be Returned to Client after Processing
   
   The following documents will be returned to client:
   

   (1)	Minutes of Directors’ Meeting/Written Resolution of Director
   (2)	Letter of Resignation as Director (if any)
   (3)	Copy of the Form filed to Companies House